In a next stage of the COVID-19 phase-out strategy employees will gradually be allowed to return to the office - but with respect of certain measures like a maximum number of employees allowed in a workspace or meeting room, a minimal distance between persons, etc. In other words, you will need to create a safe working environment.
Quickly installed, temporary solutions such as markings, ribbons or other physical barriers are options but they are not always practical. Hence, it’s better to choose for a sustainable, digital system. Solufak offers you various solutions.
Search, find and reserve a working space or meeting room
With our digital "Meet, Work and Visit" solution, the employer can determine in advance which workspaces or meeting rooms are available or not, taking the social distancing rules into account. This makes it easier for employees to book their workspace or meeting room With the app, this can even be done from any location, at any time. This avoids overcrowded offices and non-essential travel.
- Meeting rooms
Available rooms will be shown in the room booking tool. If you need to install a limited capacity, or when cleaning is needed you can also indicate this in the portal.
At the entrance of the meeting room itself a sleek display will light up green or red depending on availability or purple when cleaning is needed.
- Workspaces
With this tool you determine the desks that can or can’t be occupied. The desks themselves have a ‘Connect’ built-in that shows, with different LED colors, whether a desk is available (green) or occupied (red). A very important color has recently been added to this, purple. Purple stands for ‘Needs Cleaning’. Reception area / entrance
For multi-level office buildings with various meeting rooms you can install a display at the entrance of reception area that shows the actual occupation of all rooms in one overview. It also visualizes in which direction the meeting rooms are located and which upcoming meetings are planned. In this way customers, guests and visitors know immediately where to go to and non-essential movements are avoided.
Optimization of office space
The reporting tool gives you insights in the occupancy rate of the workplaces and meeting rooms. This may show you e.g., that less “permanent” workplaces are needed but more flex-desk, huddle rooms or meeting rooms. In brief, with these data you can optimize office space and efficiency and decrease overall costs.
This digital solution is of course provided by Solufak and makes sure that it embeded in your offices in a natural way.
Would you like personal advice on how to implement this smart technology tool in your office? Don't hesitate to contact us for advice or a price quote free of charge.
- March 2020 -